Future Positive Consulting Limited (“we”, “our”, or “us”) is committed to protecting the privacy and personal data of individuals who visit our website and subscribe to our communications. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR) when you visit our website at https://futurepositiveconsulting.com/, use our services, or get in touch with us.

Who We Are

Future Positive Consulting Limited is the data controller for any personal information you provide to us. We are a UK-based business consultancy focused on helping organisations embed business excellence models, strategy, and values-driven improvement. For data protection queries, please contact us using the details below.

Roles and Responsibilities

Future Positive Consulting Limited is the data controller. All data protection enquiries should be directed to:

Email: info@futurepositiveconsulting.com

Registered Address: 12a Chester Street, Edinburgh, Midlothian EH3 7RA

What Information We Collect

We collect and process the following types of personal information:

• Name and email address via our newsletter subscription form
• Name, email address, and any message details you choose to share via our contact form

We also collect limited technical data through cookies – please see our Cookie Policy for more details. We do not collect sensitive personal data or use automated profiling.

How We Use Your Information

We use your information to:

• Send our newsletter and insights to subscribers who have actively signed up
• Respond to messages sent via the contact form

We do not use your data for automated decision-making or profiling.

Use of Cookies

We use cookies and similar technologies to improve user experience and ensure the basic functionality of our website. A separate Cookie Policy is available on our website. When visiting our site, a cookie banner may appear allowing you to manage your preferences. We do not use third-party analytics or advertising cookies.

Our Legal Grounds for Using Your Data

Under UK data protection law, we must have a lawful basis to process your information. These include:

• Consent – e.g. when you sign up for our newsletter
• Legitimate interests – e.g. responding to your queries or improving our site
• Legal obligation – if we are required to retain or share information by law

We rely on your consent to process your personal data when you subscribe to our newsletter. We also rely on our legitimate interests to respond to enquiries submitted via the contact form. You can withdraw your consent at any time by using the unsubscribe link in our emails or by contacting us.

How Long We Keep Your Information

We only keep personal data for as long as necessary to fulfil the purpose it was collected for and as outlined by the ICO Data Retention Policy Appendix B. Specifically:

• Newsletter data: until you unsubscribe, after which it is permanently deleted
• Contact form data: retained in email only for up to 12 months, unless required for ongoing correspondence

Who We Share Your Data With

We do not sell or trade your personal data. We do not share your data with third parties. No data is transferred outside the UK.

Our Commitment to Data Security

We take the security of your personal information seriously. To prevent unauthorised access, your personal data is stored on a secure database within our website, which is hosted by 20i using servers based in the United Kingdom. Contact form submissions are sent directly to our email inbox via SMTP and are not stored on the website.

We implement appropriate physical, electronic, and organisational measures to safeguard your data, including access controls, encrypted communication, and regular internal reviews.

Your Rights

As a data subject you have the following rights under UK GDPR:

• To be informed of what data we hold and are collecting.
• To access the personal data, we hold about you
• To ask us to correct or update inaccurate data
• To ask us to delete your data in certain circumstances
• To object to or restrict how we use your data
• To withdraw consent at any time (where we rely on consent)
• To lodge a complaint with the UK Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us at info@futurepositiveconsulting.com.

Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website, and we will highlight any significant changes clearly.

Contact Us

If you have any questions about this Privacy Policy or want to exercise your rights, you can contact us via:

Email: info@futurepositiveconsulting.com

Website Contact Form: https://futurepositiveconsulting.com/

Effective Date: [20th June 2025]

Last Review Date: [19th June 2025]